Three kinds of numbers
- Illustrative calculator prices
- Event type and style choose starting amounts. They are examples, not local market averages, supplier offers or recommended spending targets. Your city is a plan label and does not change these sample prices.
- Published venue rates
- The venue finder uses official municipal pages, with links and a check date on each listing. It adds the listed amounts covered by the selected assumptions. It has no live availability or booking connection, and some requirements need confirmation.
- Your final quotes
- Enter a vendor’s all-in final quote after checking the contract. That amount replaces the estimate for the selected expense in the projected total. Changing guest count does not automatically change a final quote.
How an estimated total is calculated
- A fixed expense uses the event total entered. A per-guest expense multiplies the entered amount by the guest count.
- Tax and service / tips allowances are calculated separately on each eligible expense’s base amount. Each item can have either allowance turned off.
- The contingency percentage is applied after those allowances. It is a reserve, not a payment owed to a vendor.
For example, a $1,000 base expense with a 7% tax allowance and 5% service allowance becomes $1,120 before contingency. Adding 10% contingency gives $1,232. Those percentages are user-controlled examples and do not determine what a vendor is legally required to charge.
Why the quote comparison has its own fee controls
A vendor may apply a minimum spend, charge service on mandatory extras, or tax the service charge. Quote comparison lets you enter those terms explicitly. Its calculated complete price can then become a final all-in quote. The projected total uses that final amount without adding the general tax or service allowance again for that expense.
Unquoted expenses keep their estimated allowances. The projected contingency applies to the forecast spending total. Payments are records against the bill; recording a payment does not reduce the cost of the event or move money.
Sources and corrections
The current local collection is documented in the Palm Beach County venue cost guide. Rates were checked against official pages on October 23, 2026. Where capacity information differs between official pages, the finder uses a smaller published figure and asks you to confirm the seated layout.
Rates and policies can change. Follow each listing’s official source and call the operator before committing. Refundable security deposits sit outside event spending; allow for the cash you need until the refund is returned. The collection is researched separately from linked directories and does not sync live with them.
Saving and sharing your plan
The planner stores your current workspace and saved options in your browser on this device. It does not provide an account or cloud sync. Download a backup before clearing browser data or moving to another device. CSV and backup files include private vendor and payment details, so store them carefully.
A share link contains your estimate, custom expenses, plan name, event date and city in the link fragment. It excludes recorded payments, vendor details, quote comparisons and contributions. Anyone you give that link to can read the included estimate. Share only details you intend to disclose.
Calendar exports create files to import into your own calendar. Notifications depend on that calendar’s settings; the site does not automatically send email or text reminders.