Picture your event.
Pick your occasion, guest count, and style. Get a simple starting point in seconds.
BIG CELEBRATIONS. FEWER SURPRISES.
Plan the party.
Know the real cost.
A free event budget calculator for weddings, birthday parties, baby showers and celebrations. Compare the full cost, spot easy-to-miss extras, and celebrate on your terms.
Find my real cost ↗Already have quotes? Compare the full price →✓ Free to use✓ No sign-up✓ Your numbers, your control
✳✦
YOUR ESTIMATE / LIVE PREVIEW
A party for 50.
More than a room and a cake.
The celebration$4,425
Fees & buffer$1,027
The bigger picture$5,452
PLANNING EXAMPLE · ENTER YOUR OWN PRICES
A LITTLE PLANNING. A LOT MORE PEACE.
A LITTLE PLANNING. A LOT MORE PEACE.
✷ Catch the costs you almost missed.
A budget that sees the whole party.01 Start with your plans02 Make it your own03 Share the big picture
LET’S PUT SOME NUMBERS TO IT
Free event budget calculator.
Start with a sample estimate.
Replace any amount with your actual quotes.
01
Tell us about the celebration
ⓘ Planning examples, not local market quotes. City labels your plan; it doesn’t change prices. Event type and style set starting amounts.
02
Make the numbers yours
Choose a total price or a price per guest. Per-guest items follow your guest count. Enter 0 to skip an item; reset restores the samples.
Often overlookedAdd a line, then enter your vendor’s price.
The easy-to-miss extras
Allow a little breathing room.
Tax and service allowances apply only to eligible items. Set eligibility under each item in Payments & vendors. Contingency applies afterward. If a final quote already includes fees, enter its all-in total in the tracker.
REAL SPACES. PUBLISHED PRICES.
Find a space your budget can hold.
Start in Palm Beach County.
Compare room rates and the bigger picture.
10 researched rooms and venues in West Palm Beach, Palm Beach Gardens and North Palm Beach. Prices come from official municipal pages, checked October 23, 2026. These are planning comparisons, not live quotes or reservations.
Matching replaces only your venue estimate, adds listed room/staff/cleaning amounts, and keeps your other expenses. Your tax and contingency percentages are planning allowances. Staff quantities are assumptions; the venue sets the requirement. Resident pricing applies only to the city you select, with proof. Confirm seated capacity, opening hours, permits, insurance and all final fees.
Your shortlist, side by side.
No matches with these filters.
Try another city, clear the budget filter, or reduce your guest count in the calculator. This is a small starter collection, not a complete list of local venues.
Adjust my event budget ↑Venue Petal links help you explore further. This collection is researched separately and does not sync live with Venue Petal or venue booking systems.
FROM FIRST ESTIMATE TO FINAL PAYMENT
Your planning workspace.
Book with confidence.
Keep the details in one place.
USD · Saved in this browser
COMPARE THE COMPLETE PRICE
A lower starting price isn’t always a better deal.
Add up to three quotes for the same expense. Include mandatory extras, service charges and tax to compare like for like.
Compare your first two quotes.
Start with a venue, caterer or photographer.
Your quotes stay in this browser.
How the comparison works
Base = the higher of the quoted price (× guests if per guest) or the minimum spend. Mandatory extras are added next. Service is calculated on base + extras; tax applies to that amount, plus service only when selected. Refundable deposits are shown separately. Contingency is added by your budget, once.
Confirm what is taxable and included with each vendor. “Use this quote” replaces only the selected expense’s final quote; if a package includes another category, adjust that category in Payments & vendors to avoid counting it twice.
Turn your estimate into a plan.
Record an all-in final quote and the total paid for each expense. Unquoted items keep their estimated allowances. Payments are records only; this site does not move money.
Projected totalFinal quotes + unquoted estimates + buffer
Recorded as paidDeposits and other payments you enter
Vendor balanceExcludes the contingency reserve
Still to set asideVendor balance + contingency reserve
Upcoming payment timeline
Actual quotes remain fixed if your guest count changes. Ask the vendor for an updated quote. No automatic email or SMS reminders are sent; use Export calendar to add deadlines to your own calendar.
What if you invited fewer guests?
Explore the estimate before changing your plan. Fixed amounts stay fixed; per-guest amounts follow the headcount.
Estimated total
Change from this plan
Keep your options side by side.
Save up to five separate plans on this device. Loading one replaces your current workspace; save your current option first.
| Plan | Guests | Estimate | Projected | vs. target | Actions |
|---|
No saved options yet. Save your current plan to start comparing.
WHO’S CHIPPING IN?
Know what’s promised. Know what’s available.
Record personal savings or contributions from family and friends. Promised funds and received money are kept separate. This records your plan; it doesn’t collect or transfer money.
Total promised$0Includes amounts already received
Total received$0Money you record as available
Unfunded projected cost$0Projected total less promised funds
Received, less payments$0Received funds minus recorded vendor payments
Only include money intended for this event. Received amounts cannot exceed promised amounts. Updating the target does not change your expenses. Contributions are included in device backups and excluded from shared estimate links.
A few details worth checking.
A practical booking checklist you can mark as you go.
Take your plan with you.
Save in this browser, move your plan to another device with a backup, or print a clean report.
CSV and backups include vendor and payment details. Calendar files include vendor names and amounts. Keep these files private. Calendar alerts depend on your calendar app and notification settings. Backups contain the current plan; saved comparison options stay on this device. Restoring a backup replaces your current workspace; download a backup first.
FROM “HOW MUCH?” TO “WE’VE GOT THIS.”
A little clarity goes a long way.
Find the full picture.
Adjust the amounts, include overlooked extras, and see how your plans fit your budget.
Get everyone on the same page.
Download a budget card or share your plan with the people helping you celebrate.
KNOW BEFORE YOU BOOK
Better questions. Clearer budgets.
Practical guides for the decisions
behind your event estimate.
01 / PLANNING GUIDE
Wedding budget guide
Work through guest counts, sample costs and a practical booking order.
02 / PLANNING GUIDEVenue quote checklist
Compare rental fees, minimum spend, service charges and refundable deposits.
03 / PLANNING GUIDEPalm Beach venue costs
See sourced municipal room rates and the extras to ask about.
04 / PLANNING GUIDEHow estimates work
Understand sample prices, fee calculations, source dates and saving your plan.
A few things to know.
Where do the prices come from?
The calculator starts with illustrative amounts, not market averages. The venue finder uses published municipal rates with source links and check dates. Neither provides live availability or a confirmed vendor quote. Replace estimates with your own quotes before booking.
What should I ask a venue before booking?
Ask about rental hours, setup and cleanup, included furniture, outside catering, minimum spend, insurance, deposits, cancellation terms, taxes and mandatory service charges. Add any confirmed extra costs to your plan.
Can I save or share my budget?
Save on device stores your current plan in this browser. Scenarios keep separate versions for comparison. Backup downloads a restorable JSON file; CSV exports a spreadsheet-ready payment ledger. Share links exclude vendor names, notes and payments. Downloads stay on your device until you choose to share them. Quote comparisons and contributions also stay private. Website access permissions apply to links.
Is this really free?
Yes. The calculator, local saving, share links and budget card downloads are free. No account or payment information is needed.